FOR PROMOTIONAL DISTRIBUTORS
You coordinate the relationship between suppliers and end-buying clients — keeping orders moving, confirming artwork meets expectations, and making sure the right approval reaches the supplier before production. Trakkables gives you one place to manage every review, revision and sign-off.
Make client approvals easier to manage
A CENTRALIZED WAY TO MANAGE CLIENT PROOFS
Trakkables Proofing gives distributors a structured way to manage artwork reviews, revisions and approvals — without relying on scattered email threads, unclear attachments or manual follow-up.
The challenge
ONE INBOX, A HUNDRED HANDOFFS
A single promotional product order can involve sales reps, account managers, suppliers, decorators and client contacts. Each revision is another chance for feedback to be missed or the wrong file to be approved.
Proofs scattered everywhere
Supplier emails, client forwards, PDF attachments — no single place shows what’s pending versus done across your book of business.
You absorb every error
A mistake anywhere in the chain lands on you. Without a trail, you eat the reprint and the awkward client call.
Chasing kills your day
Half your week is “any update on that proof?” emails in both directions instead of selling the next order.
Keep every client proof organized
PROOF, FEEDBACK & APPROVAL HISTORY, CONNECTED
A structured approval process keeps everything tied together. Your team can:
- Organize proofs by client, project or order.
- Share artwork through a clear review experience.
- Keep client comments associated with the correct proof.
- Separate current artwork from outdated revisions.
- Track whether a proof is pending, approved or needs changes.
- Maintain visibility across multiple active client orders.
- Reduce repetitive follow-up between clients and production partners.
- Keep a reliable record of what the client approved.
How Trakkables works for you
FROM SUBMITTED TO APPROVED
See every order at a glance
A live status board shows every proof across every supplier and client — what’s waiting, on whom, and for how long.
Route sign-offs cleanly
Push a proof to the client for markup, relay changes back to the supplier, and keep both sides on the same tracked page.
Close with a locked approval
A named client sign-off locks the file. You hand production a single source of truth and keep the receipt.
How Trakkables benefits distributors
WHAT YOU GET BACK
A more professional client experience
Give clients a simple, consistent way to review proofs, submit feedback and approve artwork.
Less email confusion
Keep artwork, revisions, comments and decisions together instead of scattered across long email chains.
Respond to clients faster
Sales and account teams see the current status of a proof without contacting multiple people for an update.
Protect client relationships
Reduce the risk of incorrect logos, outdated artwork or misunderstood changes reaching production.
Keep orders moving
Spot outstanding approvals early so your team can follow up before an event date or delivery deadline slips.
Improve internal visibility
Sales, customer service, artwork and operations all work from the same proof status and approval information.
Document client authorization
Keep a clear history of comments, requested changes and final approval to resolve questions before or after production.
Scale without added admin
Run one consistent workflow across more clients and orders — no spreadsheets, inbox folders or manual tracking.
Built around the distributor workflow
A CLEARER HANDOFF, END TO END
Trakkables supports your role as the central coordinator between supplier and client.
Strengthen the client–supplier relationship
Trakkables doesn't replace your relationship with the client — it helps you manage and protect it. You keep control of communication and approvals while giving clients a more convenient way to review artwork and giving suppliers clearer production authorization.
Turn proofing into a competitive advantage
Clients remember when projects are easy to manage. A professional approval process shows your organization is organized, responsive and capable of handling important branded merchandise programs — consistently, from the first proof through final approval.
Two roles, one connected proof
SUPPLIER & DISTRIBUTOR, SIDE BY SIDE
Trakkables sits between both roles on the same proof — each sees the part of the workflow that's theirs, tracked end to end.
Promotional Suppliers
You create the proof and produce the goods.
- Create & send proofs from one place
- Lock imprint, colour & spec details
- Release to production on confirmed approval
- Time-stamped record of what was authorized
Promotional Distributors
You coordinate the client and confirm approval.
- Route each proof to the right client
- Relay changes back to the supplier
- Confirm a named client sign-off
- Full visibility across every active order
More roles
EXPLORE OTHER INDUSTRIES
Wherever an artwork proof changes hands, Trakkables keeps every party on the same tracked page.
Early access
BUILT FOR YOUR ROLE
Join the waitlist for early access, founding-member pricing, and a say in the roadmap.